Free parent–teacher conference booking form
A warm, tappable booking form for parents' evening — slots, topics and the help they'd need.
- 9 questions
- Single page
- 2 conditional
- Free, unlimited responses
Opens in your dashboard with the whole form in front of you. Nothing is created until you say so — keep it, restyle it, or pick a different one.
Book your parents' evening slot
Your name
Your child's name and class
Email address
Which time suits you?
How would you like to meet?
+ 4 more questions
Try it in another theme
Ships in Clay · 26 to choose from
Tap any theme to see this form wearing it.
Parents' evening booking is met by people who are already anxious, usually on a phone, usually late at night. Everything here is a tappable card rather than a dropdown, the slots are the whole decision, and the form asks whether an interpreter would help — because the parents who need one are the least likely to ask unprompted.
- Questions
- 9 in total — 5 required — 2 shown only when relevant
- Format
- Single page
- Theme
- Clay, changeable to any of the 26
- Cost
- Free, with no cap on responses
The 9 questions it asks
In order, with their field types. Edit, reorder or delete any of them once it's yours.
- 1Your nameShort textRequired
- 2Your child's name and classShort textRequired
- 3Email addressEmailRequired
- 4Which time suits you?Multiple choice · e.g. Tuesday 4:00 – 4:10pmRequired
- 5How would you like to meet?Multiple choice · e.g. In person, at schoolRequired
- 6Which email should the video link go to?EmailConditional
- 7What would you like to talk about?Checkboxes · e.g. How they're getting on generallyOptional
- 8Would an interpreter or any other support help?Multiple choice · e.g. No thank youOptional
- 9What would help?Short textConditional
2 questions are conditional. They only appear when an earlier answer calls for them — so most people answer 7, not 9.
When to reach for it
- Parents' evening or a conference round
- Catch-up meetings after a report goes out
- SEN or pastoral review appointments
- Any short meeting parents book themselves
And once it's yours
All of it on the free plan — none of this is an upgrade prompt.
- Conditional logicShow a question only when an earlier answer calls for it.
- Sheets, Slack and webhooksSend every response where your team already works.
- 26 themes, one clickThe same form, restyled from type to field shape.
Frequently asked questions
How do I stop two parents booking the same slot?
Remove a slot from the options once it is taken, or run one form per teacher so the list stays short. There is no automatic capacity limit on a choice question.
Does it handle video meetings?
Yes — choosing a video call reveals a field for the address the link should go to, and hides it for anyone coming in person.
Can parents say what they want to discuss?
Yes, as a checkbox list, so you can have the right things in front of you before they sit down.
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